VeryPDF DRM Protector Enterprise User Manual — Comprehensive Guide to PDF Protection, User Management, Access Control, Activity Auditing, Virtual Data Rooms, and Secure Batch PDF Protection

✅ Preface / Introduction

Welcome to VeryPDF DRM Protector.

This user manual is designed to help administrators and technical staff fully understand and utilize the VeryPDF DRM Protector Management Console, including protected PDF file management, user and permission control, access and print auditing, print statistics, Virtual Data Room (VDR) management, and automated batch PDF DRM protection.

By following this manual, you will learn how to:

• Securely upload, manage, and control DRM-protected PDF files
• Precisely restrict file viewing, printing, downloading, and sharing
• Audit and track user activity with detailed logs and print statistics
• Use Virtual Data Rooms (VDRs) to manage multiple files with centralized access control
• Efficiently create and manage user accounts and their access rights
• Batch-protect large collections of PDF files via command-line scripts

VeryPDF DRM Protector employs enterprise-level DRM technology, making it suitable for educational institutions, publishers, training platforms, corporate document management, financial and legal industries, or any scenario requiring strict document security and controlled distribution.

This manual is organized by functional modules, providing clear explanations, field descriptions, and practical usage tips to help you quickly get started and securely manage your PDF content in production environments.

Intended Audience

• System Administrators
• IT / Operations Staff
• Technical Integration Engineers
• Content and Document Security Managers

It is recommended to read this manual before first using the system and to keep it as a reference while performing day-to-day operations.

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✅ My Files Page Overview

https://drm.verypdf.com/wp-admin/admin.php?page=VeryPDFDRMFiles

The My Files page displays a list of all protected PDF files. Here, you can manage your files by:

• Enable / Disable: Allow or restrict access to a file.
• Delete: Remove a file.
• Modify Filename, Username, Password: Editable directly in the table cells.

File List Columns

Column	Description
Id	Unique identifier for the file in the system.
UserID	ID of the user who uploaded or owns the file.
FileID	Unique file ID in the system.
CreateDateTime	Upload or creation timestamp, helps distinguish different versions.
FileName	Name of the file; can be edited directly in the cell.
User	Username allowed to access the file; editable in the cell.
Password	Password for file access; editable in the cell.
ViewCount	Number of times the file has been viewed.
PrintCount	Number of times the file has been printed.
FileSize	File size information.
Status	File access status; can Enable or Disable access.
Actions	Dropdown menu with various operations (see below).

Version Note: If files have the same filename but different CreateDateTime, they are different versions uploaded at different times.

• You may delete older versions and keep the latest.
• Or keep multiple versions as historical backup.

Actions Dropdown Menu

Action	Description
Standard Web Viewer	Open the PDF in the standard web viewer.
Enhanced Web Viewer	Open the PDF in the enhanced web viewer with additional security and interactivity.
Windows Secure Viewer	Open the PDF using the Windows secure viewer for stricter DRM protection.
Download	Download the PDF file locally (if download permission is granted).
Embed into Web Page	Get the embed code to display the PDF on a web page.
Edit Settings	Edit access settings such as username, password, view/print permissions, expiration date, etc.
Copy Viewer URL	Copy the PDF viewer URL for sharing or embedding.
Share Viewer Link	Share the PDF viewer link with others to view online.
Share Viewer via QR	Generate a QR code for sharing; scanning the code opens the PDF viewer.
View Log	View the file’s activity log, including views, prints, and downloads.
Delete	Permanently delete the file. Use with caution.

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✅ Activity Details Page Overview

https://drm.verypdf.com/wp-admin/admin.php?page=VeryPDFDRMActivityDetails

The Activity Details page provides a complete log of file activities. It is used for auditing and monitoring access to protected PDF files. You can filter logs by date, user, file, or activity type to quickly find relevant information.

Log Filtering Options

You can filter logs using the following criteria:

Filter	Description
Date Range	Predefined ranges for quick selection: – Today – Yesterday – This Week (Sun–Today) – Last 7 Days – Last Week (Sun–Sat) – Last 28 Days – Last 30 Days – This Month – Last Month – Last 90 Days – Quarter To Date – Year To Date – Last Calendar Year – Custom Date
Start Date / End Date	Specify custom start and end dates to filter logs.
User	Filter logs by the user who accessed the document.
Files	Filter logs by document name or FileID.
Activity	Filter by type of activity. Options include: – — All Activity — – CloseDocument – GetDocumentPassword – OpenDocument – PrintDocument – PrintLog-Blocked – PrintLog-Passed – UserPortal-Login – UserPortal-Logout

Tip: Using multiple filters together (e.g., date range + user + file) helps narrow down the logs for audit or troubleshooting.

Log Table Columns

The activity logs are displayed in a table with the following columns:

Column	Description
Id	Unique identifier for the log entry.
UserID	ID of the user who performed the activity.
FileID	ID of the file involved in the activity.
FileName	Name of the file; useful for identifying the document.
User	Username of the person who performed the action.
Ip	IP address from which the action was performed.
Date	Date and time of the activity.
Activity	Type of activity performed, e.g., OpenDocument, PrintDocument, etc.
TotalPrintedPages	Number of pages printed (if the activity was printing).
Details	Additional information about the activity, such as errors, restrictions, or special events.

Activity Types Explained

Activity	Description
CloseDocument	User closed the document.
GetDocumentPassword	User retrieved the document password (if allowed).
OpenDocument	User opened/viewed the document.
PrintDocument	User printed the document.
PrintLog-Blocked	A print attempt was blocked due to DRM restrictions.
PrintLog-Passed	A print attempt was allowed and completed.
UserPortal-Login	User logged into the DRM portal.
UserPortal-Logout	User logged out from the DRM portal.

Audit Tip: You can track unusual activity such as multiple blocked prints or unexpected access from unknown IPs to detect misuse.

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✅ Print Statistics Page Overview

https://drm.verypdf.com/wp-admin/admin.php?page=VeryPDFDRMPrintStatistics

The Print Statistics page provides a summary of printing activity for protected PDF files. It allows administrators to monitor print usage by user and by file. Key features include:

• Total Pages Printed per User: Shows overall printing activity for each user.
• Total Pages Printed per User per File: Shows detailed printing activity for each user per specific file.
• Export CSV: Allows you to export the currently displayed statistics to an Excel CSV file for further analysis or record keeping.

1. Total Pages Printed per User

This table summarizes printing activity for each user.

Column	Description
User	Username of the person who printed files.
Print Count	Number of print operations performed by this user.
Printed Pages	Total number of pages printed by this user.

Example:

User	Print Count	Printed Pages
Demo	9	26
Frank1	13	18
myusername	1	1
testabc	1	27
testaaa	2	5
test	2	5
lingwen888	1	3
test445	2	4
Frank	2	6
Total	33	95

Tip: Clicking on any number in the table lets you see detailed print logs for that user, including which files were printed, when, and page counts.

2. Total Pages Printed per User per File

This table provides a breakdown of printing activity by user and by file.

Column	Description
User	Username of the person who printed.
File	File name that was printed.
Print Count	Number of times this file was printed by this user.
Printed Pages	Total number of pages printed for this file by this user.

Example:

User	File	Print Count	Printed Pages
Demo	verypdf2.pdf	2	6
Demo	verypdf2.pdf	7	20
Frank1	MC02.pdf	12	17
Frank1	TESTA.pdf	1	1
myusername	test10100.pdf	1	1
testabc	test10100.pdf	1	27
testaaa	verypdf2.pdf	2	5
test	verypdf2.pdf	2	5
lingwen888	verypdf2.pdf	1	3
test445	verypdf2.pdf	2	4
Frank	verypdf2.pdf	2	6
Total		33	95

Tip: Clicking on any number in this table shows detailed print records, including:

• Which user printed the file
• Date and time of printing
• Number of pages printed
• Page range printed
• Printer used

3. Print Security Notes

• Virtual Printers: If a user tries to print to a virtual printer, VeryPDF Reader will automatically block the operation.
• This blocked print action is recorded in Activity Logs under PrintLog-Blocked, providing a traceable record for auditing.

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✅ Virtual Data Rooms Page Overview

https://drm.verypdf.com/wp-admin/admin.php?page=VeryPDFDRMVDR

1. What is a Virtual Data Room (VDR)?

A Virtual Data Room (VDR) is a secure online repository for storing and managing sensitive documents. It allows controlled access to files, ensuring that only authorized users can view, download, or interact with them.

Key Purposes of a VDR

Purpose	Description
Secure Storage	Keep sensitive PDF files and other documents protected in a centralized, secure location.
Access Control	Assign specific users to a VDR so only authorized personnel can access the files.
Audit & Monitoring	Track user activity, including which files are accessed, when, and for how long.
Collaboration	Facilitate sharing documents with multiple users in a controlled environment.

Benefits to Users

Benefit	Description
Convenience	Users can access all files in a VDR without needing separate permissions for each file.
Security	Files are protected with DRM; unauthorized printing or sharing can be blocked.
Transparency	Activity Details logs record who accessed the VDR and what actions were taken.
Efficiency	Assigning a VDR to a user automatically grants access to all included files, saving administrative effort.

2. How VDR Works in VeryPDF DRM Protector

• Administrators create a VDR and add files to it.
• In User Management, a VDR can be assigned to one or more users.
• Assigned users can access all files within the VDR.
• Activity Details logs track access events, including:
  • When a user enters a VDR
  • Which files were accessed
  • Duration of file viewing
  • Actions like print attempts or downloads

3. VDR List Columns

The VDR list displays all Virtual Data Rooms with the following columns:

Column	Description
No.	Sequential number for reference.
RoomID	Unique identifier of the Virtual Data Room.
RoomName	Name of the VDR (Required, max 100 characters). Special characters like <, >, ‘, “, , ;, ` are automatically removed. Allowed: letters, numbers, spaces, hyphens, underscores, periods.
Description	Optional detailed description of the VDR’s purpose or contents (max 500 characters). Special characters like <, >, ‘, “, , ;, ` are automatically removed.
Visibility	Controls who can see the VDR: – Public: visible to all users with access permissions – Private: visible only to explicitly assigned users
Status	Indicates whether the VDR is active or inactive: – Active: users can access the VDR – Inactive: VDR is temporarily disabled
MaxUsers	Maximum number of users allowed in the VDR (e.g., 20 users). Determines how many users can be assigned to this room.
FileIDs	List of FileIDs included in this VDR, one per line. Only letters, numbers, underscores (_), and hyphens (-) are allowed. If left blank, the VDR contains no files.
Options	Optional configuration in key=value format, one parameter per line. Special characters like <, >, ‘, “, , ;, ` are removed.
Action	Allows editing, deleting, or managing the VDR.

4. Creating or Editing a VDR

Field	Notes
Room Name	Required. Max 100 characters. Invalid characters automatically removed.
Max Users	Set the maximum number of users who can be assigned.
Visibility	Choose Public or Private.
Status	Choose Active or Inactive.
Description	Optional, max 500 characters, plain text only.
FileIDs	Add FileIDs line by line to include files in the VDR. Only valid characters allowed.
Options	Optional extra configuration in key=value format, one per line.

Summary:
The Virtual Data Room feature in VeryPDF DRM Protector is a convenient, secure way to manage multiple protected files as a single group. It simplifies access control, ensures security, and provides detailed auditing of user activity.

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✅ User Management Page Overview

https://drm.verypdf.com/wp-admin/admin.php?page=VeryPDFDRMUserManagement

The User Management page allows administrators to create, edit, and manage users who can access protected PDF files.

Key Functions

Function	Description
Add User	Create new users with a unique username and password.
Edit User	Modify existing user details, access permissions, and assigned files or VDRs.
Delete User	Remove a user from the system.
Enable / Disable User	Enable allows the user to access protected PDFs; disabling immediately blocks all access.

Example scenario: You upload 100 protected PDFs and want 20 users to access them. You can create 20 users here, assign usernames/passwords, and control which files or VDRs each user can access.

• Users can log in to view PDFs at: User Login Page

2. User Parameters

When adding or editing a user, the following parameters are supported:

Parameter	Rules / Description
Username	3–30 characters (letters, numbers, . _ % + -) OR a valid email address. Spaces and invalid characters are removed automatically.
Password	Minimum 8 characters, must contain at least one letter and one number. Password strength is displayed while typing.
First Name	Allowed: letters (Unicode), spaces, hyphen (-), apostrophe (‘). Other characters removed automatically.
Last Name	Allowed: letters (Unicode), spaces, hyphen (-), apostrophe (‘). Other characters removed automatically.
Email	Must be a valid email address (contain @ and domain).
Phone	Allowed: digits, + – ( ) . and spaces. Minimum 3 digits required.
FileIDs (optional)	Enter allowed FileIDs, one per line. Only letters, numbers, underscores (_), hyphens (-) allowed. Leave blank for access to all files.
Virtual Data Room IDs (optional)	Enter allowed VDR IDs, one per line (e.g., VDR-251129-E26C). Only letters, numbers, underscores (_), hyphens (-) allowed. Leave blank if no VDR assigned.
Role	Select permission level: – User: regular access to assigned files/VDRs – Admin: full administrative privileges including managing users and files

3. User Management Actions

Action	Description
Add	Create a new user with specific access permissions.
Edit	Modify existing user details, file or VDR assignments, and roles.
Delete	Permanently remove a user from the system.
Enable / Disable	Toggle user’s access. Disabling immediately blocks all PDF access.

4. Access Control Notes

• File Access: Assigning FileIDs to a user restricts their access to only those files. Leaving it blank gives access to all uploaded PDFs.
• VDR Access: Assigning Virtual Data Room IDs grants access to all files within those VDRs. Leaving it blank means no VDR access.
• Role: Admin users can manage other users and files, while regular users can only access assigned PDFs and VDRs.

Summary:
The User Management page is the central hub for controlling access to protected PDF files. It allows precise control over which files or VDRs a user can access, sets limits on permissions, and supports auditing through Activity Details logs.

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✅ Batch Upload and Protect PDF files (PHP Application)

# PDF Batch DRM Protection Script

This PHP script (`drm-protector-batch.php`) is designed to batch-protect PDF files with VeryPDF DRM.

It recursively scans an input directory, uploads each PDF file to the VeryPDF DRM online service, applies DRM protection, and downloads the protected file into an output directory while preserving the original directory structure.

The script is intended to be executed from the command line (CLI) and is suitable for processing a large number of PDF files.

https://drm.verypdf.com/downloads/

https://online.verypdf.com/app/pdfdrm/VeryPDF-DRM-Protector-Command-Line.zip

# Command-Line Usage

Run the script using the following command:

php batch-drm-protector-recursively.php <email> <input_directory> <output_directory>

Parameters

• <input_directory>
  Directory containing the original PDF files to be protected.
  • All .pdf files inside this directory and its subdirectories will be processed.
  • Non-PDF files are automatically ignored.
• <output_directory>
  Directory where DRM-protected PDF files will be saved.
  • The script will automatically create subdirectories as needed.
  • The directory structure from the input directory is preserved.

Example

php batch-drm-protector-recursively.php /data/original_pdfs /data/drm_protected_pdfs

This command will:

1. Scan /data/original_pdfs recursively.
2. Upload each PDF file to the VeryPDF DRM service.
3. Apply encryption and DRM restrictions.
4. Download the protected file (.vpdf) to /data/drm_protected_pdfs.
5. Keep the same folder hierarchy as the original files.

Important Notes About Email Account

All uploaded files will be associated with the account specified in the ‘Email’ parameter of the script:

‘Email’ => ‘support@verypdf.com’, // Administrator’s email address

* Use the correct email account.
* If an incorrect account is used, the protected PDF files will be placed under the wrong account.
* Make sure the email corresponds to the intended DRM account to avoid confusion or misplacement of protected files.

Testing Before Full Run

Before running the script on a large batch, it is highly recommended to:

1. Test with 1-2 PDF files first.
2. Verify that the DRM protection, download, and output directory placement work correctly.
3. Once confirmed, proceed to process all PDF files in the input directory.

This ensures that:

* The correct email account is used.
* Output directories and file naming are correct.
* Any potential issues are caught before processing many files.

Handling Server Upload Rate Limits

Due to server-side upload frequency limits imposed by the DRM service, it is normal that:

• Some PDF files may fail or be skipped during a single execution.
• Temporary upload failures do not indicate a script error.

This behavior is expected and handled intentionally by the script.

Safe to Run Multiple Times (Idempotent Design)

The script is designed to be safe to run multiple times:

• Before processing a PDF, it checks whether the corresponding protected file already exists in the output directory.
• If the output file exists, the script automatically skips that PDF.
• Only PDFs that have not yet been protected will be processed.

You can simply run the same command multiple times:

php batch-drm-protector-recursively.php <email> <input_directory> <output_directory>

Each run will:

• Skip PDFs that were already protected in previous runs.
• Retry PDFs that were skipped earlier due to upload limits or temporary errors.
• Gradually complete DRM protection for all PDF files.

Repeat the command until all PDF files are successfully protected.

Recommended Workflow for Large Batches

For large collections of PDFs:

1. Run the script once.
2. Wait for it to finish.
3. Run the same command again.
4. Repeat until no new files are processed.

This incremental approach:

• Avoids overwhelming the DRM server.
• Works reliably with upload rate limits.
• Requires no manual tracking of completed files.

System Requirements

• PHP CLI (recommended PHP 7.4+)
• PHP curl extension enabled
• Internet access to VeryPDF DRM service

To verify cURL is enabled:

php -m | grep curl

Summary

• ✔ Batch-process PDFs with DRM protection
• ✔ Recursive directory support
• ✔ Automatically skips already protected files
• ✔ Safe to re-run multiple times
• ✔ Designed for real-world server rate limits

This makes the script reliable and practical for large-scale PDF DRM deployment in production environments.

Related Posts

• Protecting Multiple PDFs in VeryPDF DRM Protector: Manual Uploads vs. User Portal Access vs. Full Automation
• VeryPDF DRM Protector MyFiles Actions Menu: Complete Guide to Secure PDF Management, Viewing, Sharing, and DRM Features
• VeryPDF DRM Protector — Detailed Guide to Three Entry Points: Online DRM Protector, Admin Management Panel, and End-User Viewer
• User Management and User Portal Login in VeryPDF DRM Protector
• Why the Society of Certified Senior Advisors Needs VeryPDF DRM Protector: Protecting Educational Content with Confidence
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• Protect and Secure Your PDF Books Online: Key Features, Benefits, and Tools of VeryPDF DRM Protector for Authors and Publishers
• How to Securely Sell and Distribute Your PDF Books Using VeryPDF DRM
• Using VeryPDF DRM Protector as a Virtual Data Room: Secure File Sharing and Document Protection
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• How We Improved the Enhanced Secure Web Viewer: Presentation Mode, Two-Page View, and a Full Walkthrough (With Demo File)
• Understanding the Difference Between Standard PDF Encryption and DRM Protection