Sending a PDF or document has become an everyday task for many, but do you know what happens after you send it? Can you be sure who has viewed your files, when they opened them, how often they’re accessed, and from where? Without proper tracking, you may lose control over your document and, in some cases, it could even end up being spread further than you intended.
With PDF file and document tracking solutions, you can gain valuable insights into the movement of your documents, understand whether they have been compromised, and potentially take corrective action. Let’s explore how tracking can enhance your document security and provide you with the control you need.
Why is PDF File and Document Tracking Useful?
There are three main reasons why you should consider using PDF file and document tracking:
1. Security Concerns
In today’s digital world, many documents, including sensitive information, are transferred electronically. Maintaining the security of these files is crucial, and there is a legitimate concern about ensuring they don’t reach unintended recipients.
Tracking the viewing of a document can provide valuable information, including who has accessed the file and when. If the document is compromised, you can trace the file back to its viewers. For example, if someone opens a file from an unexpected location, it could be a sign of unauthorized access. Additionally, some solutions allow you to revoke access after sending the document, adding a layer of control to your file sharing process.
2. Sales and Marketing
Let’s say you’re sending a pitch deck or proposal to potential investors. You could simply send it and wait to follow up, but a more strategic approach would be knowing when and how your recipient interacts with the document.
By tracking when your document was opened and how long it was viewed, you can gauge the best time to follow up. You’ll know that your recipient has seen the document and likely had time to review it, which gives you an opportunity to time your next steps more effectively.
3. Gauging Interest in M&A Deals
In mergers and acquisitions (M&A), tracking the amount of time spent on a deal document can reveal the level of interest from potential buyers. Do they revisit the document multiple times? Are they opening it right away? This data helps you prioritize your efforts and focus on the most engaged prospects.
For lead magnets, where you give away a PDF to attract potential customers, tracking engagement lets you see how useful the content is and compare its effectiveness to other lead magnets.
How to Track PDF Files with VeryPDF DRM Protector?
VeryPDF DRM Protector offers robust tracking features that allow you to monitor who views your files, their location, and how long they spend reading the document. Whether you’re using the Send Files or Data Rooms section, you can get detailed insights into the usage of your documents. You’ll also be able to track how many times a file is viewed, downloaded, or printed.
Document Security with VeryPDF DRM Protector
PDF and document tracking are part of the comprehensive document security suite offered by VeryPDF DRM Protector. Here’s what you can expect:
- Instant Notifications: Get alerts via mobile and email when a recipient views your file for the first time, helping you follow up at the optimal time.
- Detailed Analytics: In the VeryPDF DRM Protector interface, you can see a summary of views, downloads, and prints. You can even drill down into the details to see the flow of who has viewed the file, how many times, and from which location.
- Monitor User Behavior: You can also observe the usage patterns, helping you spot any suspicious activity, such as shared credentials or file compromise.
Data Rooms: Enhance Document Tracking
VeryPDF DRM Protector’s Virtual Data Rooms offer deep visibility into recipient activity. You can see detailed analytics about who has or hasn’t visited the file, and use this data to tailor your follow-up strategy. Some of the key features include:
- Visitor Analytics: Rank users by the amount of time they spend on documents, or by the number of times they visit them. This helps you identify the most engaged recipients.
- Export Analytics: You can sort, rank, and export document analytics for easy reference. This information is invaluable when deciding who to follow up with next.
Complete Document Security with VeryPDF DRM Protector
Beyond just tracking, VeryPDF DRM Protector provides several layers of document security features:
- Digital Rights Management (DRM): Prevent unauthorized copying, forwarding, or downloading of documents, helping you keep your files secure.
- Access Control: Set passwords for documents and manage who can access them, including revoking access when necessary.
- Watermarking: Embed printable watermarks onto documents to protect your intellectual property.
- Document Expiry and Self-Destruct: Set expiration dates for documents or program them to self-destruct after a specific period, ensuring they can’t be accessed after a certain time.
With AES-256 encryption, certified by the NSA to protect Top Secret documents, VeryPDF DRM Protector provides the highest level of document security while maintaining ease of use.
Conclusion
Document security is more important than ever, and with VeryPDF DRM Protector, you can track your PDFs and documents to ensure they are viewed by the right people, at the right time, and in the right locations. Whether it’s for sales, marketing, or safeguarding sensitive information, tracking gives you the peace of mind that your files are being handled as intended.
From detailed usage analytics to enhanced document protection features, VeryPDF DRM Protector offers everything you need to safeguard your documents and track their movements effectively. You can try out the features for yourself with a free trial and experience the control and security that VeryPDF DRM Protector provides.
Click here to get started with VeryPDF DRM Protector today.