When it comes to sharing sensitive information, ensuring the security of your PDF files is critical. Many people suggest putting a password on a PDF, but this method is only marginally effective. Why? Because there are numerous tools available online that can easily unlock password-protected PDFs. This exposes your confidential information to potential risks.
Additionally, sending PDFs via email is not secure. No matter which email client you use, email operates like a postcard. When you hit send, your message bounces across dozens of servers, leaving it vulnerable to interception and copying. Anyone with access along the way can see its contents. Even those legal-sounding footers that claim, “This is a confidential document,” are legally non-binding and ineffective at protecting your data.
So, what is the solution? To securely send a PDF, you need a robust strategy that doesn’t rely on email or simple passwords.
Leverage a Secure File Transfer Tool
The first step toward secure PDF sharing is to stop sending the file itself. Instead, upload the PDF to a secure server and share a link to the file. This approach ensures the document is “placed and taken” rather than being transmitted across insecure email systems. Some email services offer secure file transfer options, but standalone tools designed for secure file sharing provide better control and protection.
Why VeryPDF DRM Protector is the Best Option?
For the most secure and reliable method, use VeryPDF DRM Protector. This tool goes beyond traditional file transfer methods by adding advanced Digital Rights Management (DRM) options to your PDF files. Here’s how it works and why it’s the most secure option:
- Add DRM Protection: VeryPDF DRM Protector allows you to set up robust restrictions on your PDF file, such as:
- File Expiry Dates: You can set a specific expiration date, after which the file becomes inaccessible.
- Watermarks: Add visible or invisible watermarks to deter unauthorized sharing and identify potential leaks.
- IP Address Restrictions: Limit access to specific IP addresses, ensuring only approved users can view the document.
- Prohibit Downloads: Prevent recipients from downloading the PDF file, keeping it confined to the secure server.
- Prohibit Printing: Disable the ability to print the PDF, safeguarding against physical copies being made.
- Prohibit Screenshots: Block the ability to take screenshots of the document, reducing the risk of unauthorized reproduction.
- Generate a Secure URL: Once the DRM is applied, VeryPDF DRM Protector generates a secure URL for the protected PDF file. This URL ensures controlled access to your file.
- Share the URL: Instead of sending the actual file, share the secure URL with your recipient. The recipient can access the document only under the conditions you’ve set, ensuring full control over your content.
Advantages of Using VeryPDF DRM Protector
- Maximum Security: By combining DRM features with a secure file hosting solution, your document remains protected against unauthorized access and sharing.
- Ease of Use: The interface is user-friendly, allowing you to set up restrictions and share your file quickly.
- Comprehensive Control: You retain full control over who can access your document, how they can use it, and for how long.
Why Email Alone Is Not Enough
Remember, email was never designed with security in mind. While it’s convenient, it’s far from secure. The only truly secure way to share sensitive information is to use tools that are purpose-built for protecting and delivering files.
Conclusion
When you need to send a PDF securely, don’t rely on passwords or email alone. Leverage advanced tools like VeryPDF DRM Protector to add DRM protection and share secure URLs with your recipients. By setting file expiry dates, adding watermarks, restricting IP addresses, and prohibiting downloads, printing, and screenshots, you can ensure your sensitive information stays private and protected. This method offers the highest level of security, giving you peace of mind in a world where digital threats are everywhere.