Sending sensitive PDF files via email can be a tricky process, especially if you’re concerned about preventing unauthorized sharing or saving of the document. Many people ask how to stop PDF files from being forwarded or saved. However, attempting to fully restrict the movement of PDF files is inherently challenging. After all, the “P” in PDF stands for “Portable,” and no software can (or should) completely control user behavior across numerous email clients.
Rather than attempting to block the transfer of PDF files, a more practical and secure solution is to encrypt the document and control access. This ensures that only your intended recipient can open the file. Below is a step-by-step guide to securely sending PDF files via email using VeryPDF DRM Protector.
Why Encryption and Access Control Are Key
Requiring users to enter document-specific passwords or remember secure login credentials often leads to inconvenience and potential security risks. Instead, encryption and controlled access eliminate these challenges while enhancing document security. Here’s how you can achieve this with VeryPDF DRM Protector:
Step 1: Encrypt Your PDF Files
Start by selecting the PDF or a group of PDFs you want to secure. Use the VeryPDF DRM Protector Online Application to encrypt these files. This tool ensures that your PDFs are protected with robust encryption protocols.
Step 2: Generate Secure Links for Your PDFs
Once encrypted, the application will generate secure, unique links for your PDF files. These links act as the gateway for accessing the protected documents.
Step 3: Specify Your Recipients
Enter your recipients’ email addresses directly into the application. Alternatively, you can import a list of recipients using Outlook or a spreadsheet. This simplifies the process, especially when dealing with multiple recipients.
Step 4: Share the Secure Links
Send the generated links to your intended recipients via email. These links ensure that only authorized individuals can access the PDF files.
Step 5: Seamless Access for Recipients
Recipients can open the encrypted PDFs seamlessly on registered devices without needing additional passwords. You can also include an online version’s URL in the email or embed it in an unencrypted cover page surrounding the PDF.
Step 6: Prevent Unauthorized Sharing
Any attempts by malicious users to save unencrypted copies or forward the files will be thwarted because the files are tied to specific registered devices. This ensures that your sensitive information remains secure, even if the email is forwarded.
Benefits of Using VeryPDF DRM Protector
- Enhanced Security: Robust encryption and device-based registration prevent unauthorized access.
- Convenience: No need for passwords or additional login credentials.
- Scalability: Easily manage large recipient lists with import tools.
- User-Friendly Access: Recipients enjoy seamless access to encrypted documents on their devices.
Final Thoughts
While no solution can guarantee 100% prevention of unauthorized sharing, encrypting your PDFs and implementing access controls with VeryPDF DRM Protector significantly reduces the risks. By following the steps outlined above, you can confidently send secure PDFs via email without compromising on convenience or security.
For more information or to start protecting your PDF files today, visit VeryPDF DRM Protector.