Your Document, Your Control!

In today’s digital world, sharing PDF documents has become a common practice, whether for business, education, or personal reasons. However, while sharing files digitally offers convenience, it also raises concerns about security. Sensitive information contained in PDFs can easily be compromised if not properly protected. This is why securing your PDF files before sharing them is crucial. This guide will answer your questions about securely sharing documents and demonstrate how to use VeryPDF DRM Protector to safely send encrypted PDFs.

Is It Safe to Send PDFs via Email?

Email is one of the most common methods used for sending PDF files. It is quick, reliable, and convenient. However, sending PDFs via email is not without its security risks. Once a document is sent, anyone with access to the recipient’s email account can potentially download and view the PDF. This exposes sensitive data to unauthorized individuals, especially if the email account is not properly secured.

For instance, if a student or client inadvertently forwards the email or if their email account is hacked, the PDF could fall into the wrong hands. This is why it’s essential to implement additional layers of protection for your PDFs before sending them via email.

While adding password protection or encryption to your PDFs helps limit access, there are even more effective and secure ways to share sensitive information digitally.

The Downsides of Sending PDFs as Email Attachments or Regular URLs

When you send a PDF file as an email attachment or a regular URL, the file may be vulnerable to various risks:

• Easy to Forward: Once the PDF is sent, the recipient can easily forward it to others, whether intentionally or not. This means control over the document is lost.
• No Protection: Without added security, such as encryption or passwords, the file can be accessed by anyone who gains access to the email or the link.
• Link Expiration Issues: Sharing a URL to a document can make it difficult to control who accesses the file, and once the link is out there, there’s no easy way to revoke access.

While these methods are convenient, they do not offer the level of security required for sensitive documents. The recipient could also mistakenly forward the email or click on an unsecured link, which exposes your file to potential security threats.

Why Use VeryPDF DRM Protector to Send Encrypted PDFs?

Instead of relying on email attachments or links, consider using a more secure solution, such as VeryPDF DRM Protector. This software provides a comprehensive suite of security features to protect your PDF files and ensure that only the intended recipient has access.

1. Password Protection

With VeryPDF DRM Protector, you can add password protection to your PDF files, making them accessible only to those who know the correct password. This adds a layer of security, ensuring that unauthorized individuals cannot open the document, even if they have access to the email or link.

2. Encryption

Encryption goes a step further by converting the contents of the PDF into an unreadable format. Only the person with the correct decryption key or password can access the document. This ensures that even if someone intercepts the email or the link, they won’t be able to access the file without proper authorization.

3. Expiration Dates

Another key advantage of using VeryPDF DRM Protector is the ability to set expiration dates for your PDFs. This means the document will automatically become inaccessible after a specific period. For instance, if you are sharing a PDF with a client or student for review, you can set the document to expire after a certain time, ensuring that they can only access it for a limited period.

4. Access Control and Tracking

With DRM (Digital Rights Management), you can also control how your PDF files are accessed. You can restrict actions such as copying, printing, and even screen capturing, preventing your document from being distributed or reproduced without your permission. Additionally, you can track who accesses the file and when, giving you full control over your document’s distribution.

5. Watermarking

To add an extra layer of protection, VeryPDF DRM Protector allows you to add watermarks to your PDFs. These watermarks can be personalized, such as embedding the recipient’s name, email address, or even a unique ID. This discourages unauthorized sharing because it makes it clear who the document is intended for.

How to Send Secure PDFs Using VeryPDF DRM Protector?

To send a secure PDF to your students or clients using VeryPDF DRM Protector, follow these steps:

1. Upload Your PDF
   Start by uploading your PDF file into the DRM Protector platform.
2. Set Password and Encryption
   Choose the appropriate security settings, such as password protection and encryption. You can also configure additional settings like limiting actions (copying, printing, etc.) on the document.
3. Set Expiration Dates
   Set an expiration date for your PDF if you want to limit access after a certain period.
4. Distribute the PDF
   Once your PDF is protected, share it with your recipient via email, a secure link, or a document-sharing platform. The recipient will need to enter the password (if set) to open the document.
5. Track Access
   Use the tracking features of VeryPDF DRM Protector to monitor who has accessed your file and when.

Conclusion

Sending PDFs via email or regular URLs may be convenient, but they come with inherent security risks, especially when dealing with sensitive or confidential information. Using a solution like VeryPDF DRM Protector gives you full control over your PDFs, enabling you to protect, encrypt, and monitor your documents effectively.

By implementing password protection, encryption, expiration dates, and access control features, you can ensure that your documents are shared securely with your students, clients, or colleagues. The added layer of security not only protects your files from unauthorized access but also ensures that only the intended recipient can view, copy, or print the document.

If you are looking for a secure way to send PDF files to your students or clients, VeryPDF DRM Protector offers the best solution to ensure the protection and confidentiality of your documents. Visit VeryPDF DRM Protector to learn more and start securing your PDFs today.