Send and track large PDF files

Make sure your files reach their destination. It’s easy with VeryPDF Send & Track.

Send and track large PDF files

Never bother with email attachments again.
In a few quick clicks, you can send a link of your PDF file to all the right people. The PDF is stored securely in VeryPDF Document Cloud. Recipients simply click the link to view or download your file.

Share files on the go.
You don’t have to be in the office to manage shared documents. With VeryPDF Send & Track, it’s easy to share files and monitor their progress from anywhere using a web browser.

Know who did what, when.
Easily track the progress of your files from anywhere. Get notified by email when a file is viewed. And keep track of everything from a convenient online dashboard. Control who uses your documents, for how long, where and when. Instantly revoke access access no matter where documents reside.

See what else you can do with VeryPDF Send & Track.
Simplify your file-sharing process.

Upload large files.
VeryPDF Send & Track can handle large documents, images, audio, and even video files.
 
Share from anywhere.
Send from the convenience of a web browser, VeryPDF VPDF Reader, or Microsoft Outlook.
 
Send multiple files.
You can send many related files or folders together to keep information organized.

Reach multiple recipients.
Share files with more than one recipient at a time, and monitor file progress with each.
 
Track file progress.
Get notified by email when your file is viewed, or track downloads in your online dashboard.
 
Make access easy.
Recipients can easily view shared files in a browser, or download them to view later.

What is DRM and How to Check DRM-Protection?

What is DRM?

Digital Rights Management or DRM is a scheme that controls access to copyrighted material using technological means. It may refer to the usage of proprietary software, hardware, or any type of content: music tracks, video files, ebooks, games, DVD movies, emails, documents, etc.

DRM is all about copyright protection. We all know that any digital content is protected by copyright laws. However, it’s very difficult to police the Web and catch law-breakers. So DRM technology focuses on making it impossible to steal content in the first place.

How does DRM work?

DRM imposes some technological restrictions that control what users can do with the digital media. For example, a song can be listened to, but not copied or shared; an ebook can be viewed on a certain type of device; a single-player game can be played only with the Internet connection; an email can’t be forwarded. In other words, DRM creates a defective product, which completely satisfies the copyright protection needs.

In all cases DRM is a two-part scheme. The first part is the encryption to protect the content itself and the second is an authentication system to ensure that only authorized users can unlock the files. Here various keys, licenses, login-password combinations are used.

Roughly, DRM scheme can be illustrated in this way:

What is DRM and How to Check DRM-Protection?

When you buy a DRM-protected product or service, your device is registered by the provider server and receives a key. If the digital content provider allows you to use their property on several devices, each of them also received the key once you log in into your account.

Some examples of DRM

A user possessing a DRM-protected digital content can use it only in the way(s) set by the respective copyright holders and implemented with various programming methods. Here are some of them:

  • Music labels use the type of a CD that includes bits of information intended to confuse ripping software.
  • When the DVD format was launched it contained an encryption scheme called the Content Scrambling System, which prevented users from making digital copies of films off the disc.
  • Apple adds a DRM layer to its streaming music collection. It keeps you from getting a subscription, downloading a ton of music in month one, then canceling the subscription.
  • Some CD publishers reacted by making discs in a way that lets them play in a regular music player, but not in a PC to prevent illegal music copying and distribution it over the Internet.
  • Amazon applies its own DRM to Kindle ebooks. It means that if you decide to sell a Kindle ebook from your site you will not be able to do so.

How to Check if File is DRM-Protected

The largest part of paid digital content is DRM-protected. But mostly it concerned video/DVD, music files, and ebooks. Let’s see how to check if a file has any type of DRM protection.

Single audio and video file

If you have some audio or video file on your PC, you can easily check if it’s protected or no. Follow the steps:

  1. Choose the media file.
  2. Right click on it to open the Properties menu.
  3. There choose the tab Details and among all the categories find “Protected”. The verdict is clear – you will see “Yes” or “Not”.

What is DRM and How to Check DRM-Protection?

Folder with video or audio files

  1. Open the folder with your media files and choose the Details view in the right corner.
  2. Right click on some of head tables. Among all the criteria shown choose Protected.
  3. The “Protected” column will appear. All the files will be marked as Yes – protected, and No – free for copying.

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DVD discs

It is even easier with DVD discs. You can understand if it is protected or not even without putting it inside your PC.

If the disc is licensed, bought in an official shop, the content is DRM-protected. It goes without saying. But if you doubt, you may also check the following things:

  • the price of a licensed DVD is twice more than that of a non-licensed one;
  • the disc is packaged in gray plastic cases with 2-3 spades or jewel cases, sealed in cellophane;
  • the inner hub of the disc has copyright inscription;
  • the menu of a protected DVD is usually dynamic and professionally-made;
  • a licensed DVD usually has a lot additional footage: backstage, trailers, etc.
  • there’s a copyright notice at the beginning of the movie.

Instead of checking the above things, you may learn if DVD is copyrighted or not with the help of a special copyright checker – DVD Decrypter. Just add a DVD disc and view its info.

What is DRM and How to Check DRM-Protection?

iOS Ebooks

As a rule, all the ebooks purchased from the iBookstore are DRM-protected. You may check it yourself:

  1. Find the book in iTunes on your Mac or PC and select it.
  2. Go to File > Get Info and click on the Summary tab.
  3. Next to the Kind label it will say either Book, Purchased Book, or Protected Book. Book and Purchased Book are both DRM-free, Protected Book refers to a copy-protected book.

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In the same way, you may check any other item in iTunes, for example audio:

What is DRM and How to Check DRM-Protection?

DRM system has both supporters and opponents. Many software tools are learned to bypass and even take off DRM-protection. From the right holders’ perspective, DRM doesn’t generate a lot of revenues. Online and offline piracy is still flourishing, otherwise the following pie would have different values.

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And what is your opinion concerning DRM-protection?

Is it possible to track where a PDF file goes once in the wild?

How easy or possible is it to track when/where a PDF file is transmitted or opened once it goes out into the wild?

Is it possible to track where a PDF file goes once in the wild?

Specifically, I’m looking for DRM software that:

  • Integrates seamlessly into a PDF (i.e. the user doesn’t need to download any additional software apart from a bog standard PDF reader)
  • Doesn’t overtly flag to the reader that there is DRM built into the PDF file, or that usage is being tracked
  • Still lets the PDF be opened by whoever, whenever without a password or code; i.e. places no restrictions on use

Does such a beast exist? And if so, how does it work?
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What is your goal? Track or prevent piracy?

If you want to prevent it:
have password = credit card number
don’t allow password to be changed

Of course they could print and scan, but atleast you made it harder for them.
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My goal is just to find out if it exists at the moment – I’ve heard companies claim they use such a system. Yes, its use would be to prevent or track piracy. I know about DRM approaches that use a password.

I’m specifically looking for something that fits the criteria above – or alternatively for an explanation of why it couldn’t exist.
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The only way to track is to somehow access the internet. Basic PDFs can’t do that.

PDF could include JavaScript that could access the net. You could use a webbug to track usage (E.g., http://www.security-labs.org/fred/docs/pacsec08/samples/03-infoleak/webbug-js.pdf ) which would access a per-user URL (e.g., http://yoursite/usage.php?id=user-identifier)

So technically it’s possible but a minority of PDF readers don’t support JavaScript (basically only Adobe Acrobat supports JavaScript but others like Evince don’t). You can’t really prevent distribution, and the most you can hope is to track PDFs some of the time.

Alternatively you could not offer a PDF for download and just show rasterized bitmaps at various resolutions for people to view when they have an internet connection.
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Thank you – really helpful. In your webbug example, does the user always see a message telling you that something is trying to load or access the internet or would the user experience be identical to opening up a normal PDF?
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PDFs can’t access the internet unless the user explicitly gives permission. (At least with Adobe Acrobat reader)

The best way I’ve seen is to provide a web page with a flash or JS reader render the PDF inline so you have full control and the user doesn’t have access to the PDF file but can still read it.
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would the user experience be identical to opening up a normal PDF?

I don’t know how PDF readers handle such requests (i.e. if they notify the user) — decent ones should, as such a system is explicitly built to compromise the users’ privacy.

However, such a request could still trip a (properly configured) firewall. The originator of the PDF might have to field questions from users, asking why their PDF is sneakily trying to connect to the internet and what information is being transmitted.

Furthermore, such a system would be trivial to reverse engineer and neuter, by redirecting the phone-home URL so the outgoing request does not reach its destination.
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>>PDFs can’t access the internet unless the user explicitly gives permission. (At least with Adobe Acrobat reader)
>>This is correct. Essentially, the way to do this is to add an open action to the document that includes a URI action that pings a mothership, but URI actions are supposed to post a dialog requesting permission.

Even if this did exist, it’s not something that non-Adobe software is likely to allow. If people use any reader besides Adobe Reader it probably won’t work. Again, even if it exists in the first place.
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VeryPDF DRM has more options to protect your documents, it allows you to block printing and copying, set printing, opening, IP address, expiry date limits and dynamic watermarks to your documents. You can also revoke access at any time. Online Center allows you to track user activities, include file opened date, IP address, and more.

https://drm.verypdf.com

What documents can I track? Document Tracking Service

VeryPDF DRM Software offers comprehensive tracking for:

  • Microsoft Word (and other OLE) Documents: .DOC
  • Microsoft Excel Spreadsheets:   .XLS
  • Microsoft PowerPoint Presentations:   .PPT + .PPS
  • Adobe Acrobat Portable Document Format (PDF) files:   .PDF

What documents can I track? Document Tracking Service

What will you tell me about my tracked documents and PDF’s?

We not only let you know when your document or PDF was opened, but we will also endeavor to let you know:

  • Date, time, location, ISP, etc. regarding each reading
  • Recipient / reader details
  • When applicable, details showing when your document was Printed out (on paper) or Saved (a copy made to disk)
  • Details on whether or not it was forwarded (and where possible; to whom)
  • Which pages of your PDF were read
  • Length of time read
  • How many times it was opened and re-opened (with optional instant notifications each time)

Do I have to be registered with VeryPDF DRM Software to send a tracked document?

Yes – otherwise you couldn’t receive the tracking reports. Most VeryPDF DRM Software features are * free to try  (*PDF tracking requires a Premium Yearly subscription)

How to add tracking your PDF’s and Documents? Tracking your Adobe Portable Document Format (PDF) files

Your PDF’s can automatically be tracked by simply attaching them to your tracked email:

  • Note that the tracking in PDF’s is not currently guaranteed to be invisible. Due to changes to Adobe, some recipients may receive a warning message about the PDF containing tracking or unknown content.
  • Turn on PDF tracking from within your VeryPDF DRM Software account (at My Account -> Default Settings)
  • Attach your PDF to your email just as you usually would then send your email with tracking.
  • The tracking will be automatically placed in both your email and the PDF. The tracking is unique to each item; which means your PDF’s will still track if removed from the email.
  • log in to your Personal Tracking Page to view the full status of your tracked emails and PDF’s. You will also receive Read Notifications via email when they have been opened.

Tracking your MS Word, MS Excel and MS PowerPoint documents.

To add tracking to your documents:

  • Turn on Document, Excel, or PowerPoint tracking from within your VeryPDF DRM Software account (at My Account -> Default Settings)
  • Attach your document, spreadsheet or presentation to your email just as you usually would then send your email with tracking. Your recipients will not be aware that you are tracking your documents.
  • The tracking will be automatically placed in both your email and the document/s. The tracking is unique to each item; which means your documents will still track if removed from the email.
  • Log in to your VeryPDF DRM Software account.
  • After sending, log in to your Personal Tracking Page to view the full status of your tracked emails and documents. You will also receive Read Notifications via email when they have been opened.